How Extended Development Team Can Help Startups Scale Quickly

Last Updated
October 27, 2023
How Extended Development Team Can Help Startups Scale Quickly

In the fast-paced and ever-evolving landscape of the tech startup industry, the ability to swiftly adapt and innovate often determines the line between success and obscurity.

As startups strive to bring their groundbreaking ideas to reality, the challenges of assembling a proficient in-house development team can be a significant bottleneck to their growth trajectory. 

It is within this context that the concept of extended development teams emerges as a compelling solution, presenting a dynamic approach for startups to access specialized talent, streamline operations, and accelerate product development.

This blog delves into the reasons why tech startups should seriously consider offshore software development teams as a strategic importance, exploring the benefits, practical considerations, and strategies essential for harnessing the full potential of this collaborative model.

Definition of an Extended Development Team Model

It refers to a collaborative model where a tech startup or any other organization augments its in-house development capabilities by incorporating external resources, often from different geographical locations or external service providers. 

These additional team members work closely with the core in-house team, contributing their expertise, skills, and resources to specific projects or tasks. 

The extended team members may include remote developers, designers, Software testing experts, or specialists in various technological domains, enabling the startup to access diverse skill sets and scale its development efforts according to project requirements.

Benefits of Team Extension Services in the Context of Startups

In the context of tech startups, It plays a crucial role in addressing the unique challenges and constraints that these companies often face during their initial stages of growth. The relevance of it can be understood in the following key aspects:

Access to specialized expertise:

Tech startups frequently require niche technical skills and expertise that may not be readily available within their core team. According to McKinsey’s survey, 9 Out of 10 managers agree that they are facing a skill gap.

Whereas, It provides access to a diverse pool of specialized talent, allowing startups to leverage the knowledge and experience of professionals with specific skill sets.

Scalability and flexibility: Startups often experience fluctuating workloads and evolving project requirements. By collaborating with team extension services, startups can scale their development efforts up or down quickly, without the long-term commitment and costs associated with expanding an in-house team.

Faster time-to-market: With the support of an on-demand skilled team, startups can expedite the product development process. This acceleration is critical in the competitive tech industry, enabling startups to launch their products or services faster and gain an edge over competitors.

Cost-effectiveness: Building and maintaining a full-fledged in-house development team can be financially challenging for startups, especially during the early stages. 

It offers a cost-effective solution, as startups can access skilled professionals on a project basis, reducing overhead costs associated with hiring and maintaining full-time employees.

Focus on core business activities: By delegating specific development tasks to a specialist, startups can free up their core team's time and resources. This enables the core team to concentrate on strategic business planning, product vision, and customer engagement, fostering overall business growth and innovation.

In essence, the relevance of the extended team model for tech startups lies in their ability to provide specialized expertise, flexibility, cost-efficiency, and an accelerated development process, all of which are critical factors in navigating the competitive and dynamic landscape of the tech industry.

The Growing Need for Team Extension Services in Tech Startups

The tech startup industry is currently experiencing an unprecedented surge, characterized by rapid innovation, fierce competition, and ever-evolving consumer demands.

In this vibrant ecosystem, startups are constantly vying for a competitive edge, striving to transform disruptive ideas into tangible products or services that can capture the market's attention.

 However, building and maintaining an efficient in-house development team within this high-stakes environment poses significant challenges.

If we look at the data, Current business spending is more than $731 billion globally on outsourcing in 2023 and IT Outsourcing spending alone is projected to be more than 519 billion globally in 2023, which is a 22% increase from 2019 available data.

The current landscape of the tech startup industry is marked by intense competition for top-tier talent.

Securing skilled developers, engineers, and designers capable of turning innovative concepts into reality has become increasingly hard, given the high demand for specialized expertise. 

The scarcity of such talent often results in inflated hiring costs, placing considerable strain on the financial resources of startups, especially those operating on limited budgets.

The process of assembling and managing an in-house development team can be complicated and time-consuming. Startups, often operating with limited human resources and constrained timelines, face significant hurdles in effectively recruiting, training, and retaining top talent.

 Ensuring a cohesive and collaborative work environment that encourages creativity and productivity can prove challenging.

As a result, the concept of extended development team model has emerged as a compelling solution to address the complex challenges faced by tech startups. 

By extending their development capabilities beyond the confines of their immediate team, startups can now tap into a global talent pool, accessing specialized expertise and diverse skill sets tailored to their unique project requirements. 

We can find good developers in India, the Philippines, Vietnam, and other developing countries they can be cheaper but talented.

Let’s Take India For example, It houses some of the best developers and engineers and produces around 1.5 million engineers each year. The average salary of an engineer in India Is ⅓ of the USA, This makes Offshore team expansion exciting.

Extended team Is also Preferred by employees According to Statista More Than 80% of remote workers said they were able to accomplish all their tasks and more than 52% of employees said they would consider to co-locate to remote work.

As You can see extended team not only streamlines the development process but also positions startups to adapt swiftly to the ever-changing demands of the competitive tech industry, setting the stage for sustained growth and success.

Case Study


They Needed a Team to find the solution and create a product to address the issue relating to the lack of specialist medical personnel in non-urban hospitals, which causes patients to travel to cities, that are distant from their towns.

Our Solution

An application that enables users to remotely consult with specialist doctors using a secure video conferencing solution.  Users can schedule appointments with remote specialists and consult with them via secure video conferencing.

Staff Augmented from Aphelia

Technical Project Manager - 1

Business Analyst - 1

UI/UX Designer - 2

Mobile Developer - 1

Frontend Developer - 2

Backend Developer - 2

Quality Assurance Engineer - 1

Team Cost Saved

UP TO 60%

Time-to-Market(TTM) Reduced


Sevaro Health's strategic decision to augment their team from Aphelia not only ensured a diverse set of skills but also contributed to substantial cost savings of up to 60%. Furthermore, the collaborative efforts of this proficient team led to a remarkable reduction in the Time-to-Market (TTM) by an impressive 50%.


For solving complex problems problem 

Aims to eliminate cash handouts and make the process of donating more efficient and transparent

Business Issue

Difficulty donating to charities online added with no transparency of what is being done with charity. Further, there’s no centralized account to collect charity/raise money.

Our Solution

The app that allows people to send and load coupons with money that are only redeemable at specific local stores and businesses.

Technologies Used

Flutter, ReactJS, NodeJS, Express, 

PostgreSQL, AWS S3, Stripe

Staff Augmented from Aphelia

Technical Project Manager - 1

Business Analyst - 1

UI/UX Designer - 1

Mobile Developer - 1

Frontend Developer - 1

Backend Developer - 1

Quality Assurance Engineer - 1

Team Cost Saved

UP TO 40%

3X Faster Product Market Fit

By collaborating with Aphelia, we not only ensured a diverse and skilled team but also achieved significant cost savings of up to 40%.

Challenges Associated with it.

It is although beneficial in many ways, can also present specific challenges that need to be effectively managed to ensure the success of a project. These challenges include

Communication and Coordination: With team members often operating in different time zones and locations, effective communication and coordination can become a significant challenge. 

Miscommunication, delays in information sharing, and difficulties in aligning schedules may lead to misunderstandings and hinder the overall progress of the project.

Cultural and Team Integration: Integrating an offshore team with the core in-house team can pose challenges related to differences in work culture, communication styles, and organizational norms. 

Establishing a cohesive and inclusive work environment that values diverse perspectives and encourages collaboration is essential to ensure a smooth integration process.

Maintaining Coherence in Working Methodologies: It may follow different working methodologies or have varying levels of familiarity with the startup's internal processes and tools.

Ensuring coherence in the working methodologies and aligning the extended team's practices with the startup's objectives and standards is crucial for maintaining consistency and efficiency throughout the development process.

Data Security and Intellectual Property Protection: Collaborating with external teams raises concerns about data security and the protection of intellectual property. Safeguarding sensitive information and proprietary technology from unauthorized access or misuse is paramount, requiring the implementation of robust security measures and the establishment of clear contractual agreements regarding data handling and confidentiality.

Quality Control and Performance Monitoring: Monitoring the performance and ensuring the quality of work delivered by a team can be challenging, particularly when there are geographical and cultural differences. 

Implementing effective quality control measures, regular performance assessments, and feedback mechanisms is necessary to maintain high standards of work and accountability across all team members.

Strategies for Efficiently Managing an Offshore Software Development Team 

Efficiently managing an external team involves implementing strategic approaches that encourage effective communication, goal alignment, collaborative synergy, and continuous performance enhancement.

Here are some key strategies for effective management.

A. Building a Robust Communication Framework: 

Establishing a clear and comprehensive communication framework is essential for ensuring seamless information exchange and fostering a shared understanding among all team members. 

Utilizing various communication channels, setting regular update meetings, and promoting an open-door policy for queries and feedback can significantly enhance collaboration and transparency.

B. Establishing Clear Project Goals and Expectations: 

Defining and communicating explicit project goals, milestones, and expectations to the team is crucial for aligning their efforts with the startup's overall vision. 

Providing a detailed project roadmap, outlining specific deliverables, and setting realistic timelines can help mitigate misunderstandings and ensure that everyone is working towards a common objective.

C. Leveraging Modern Collaboration Tools and Technologies:

 Integrating advanced collaboration tools and technologies tailored to the team's specific needs can streamline workflows, facilitate real-time collaboration, and enhance overall productivity. 

Utilizing project management software, version control systems, and communication platforms equipped with features for document sharing and task tracking can improve efficiency and promote a cohesive working environment.

D. Regular Performance Monitoring and Feedback Mechanisms: 

Implementing a structured performance monitoring system that includes regular assessments, constructive feedback, and performance reviews is essential for maintaining accountability and optimizing the team's productivity. 

Providing timely feedback, acknowledging achievements, and addressing any shortcomings promptly can foster a culture of continuous improvement and professional development within the extended team.

E. Risk Management: 

Develop a comprehensive risk management plan. Identify potential risks, both in terms of the project and team dynamics and create strategies for mitigating these risks.

Best Practices for Choosing and Onboarding External Teams.

Selecting and onboarding an Offshore software development team requires careful planning and execution to ensure seamless integration and successful collaboration. Here are some best practices to consider:

Thorough Evaluation and Selection Process:

Define clear criteria based on technical skills, expertise, and relevant experience aligned with the project's requirements.

Conduct in-depth interviews and technical assessments to measure the team's capabilities and compatibility with the startup's culture and work environment.

Seek referrals and review previous client testimonials or case studies to validate the team's track record and reliability.

Transparent Communication and Expectation Setting:

Clearly communicate the project's scope, goals, and timelines to the employee, ensuring a shared understanding of expectations from the outset.

Establish transparent channels for ongoing communication and feedback, encouraging an environment where concerns can be addressed promptly and effectively.

Structured Onboarding Process:

Develop a comprehensive onboarding plan that includes detailed project documentation, access to necessary tools and resources, and an introduction to the startup's internal processes and standards.

Assign a designated mentor or point of contact within the startup to facilitate a smooth onboarding experience and address any initial queries or concerns.

Cultural Integration and Team Building:

Facilitate cultural integration by introducing the extended team to the startup's mission, values, and work culture.

Organize virtual or in-person team-building activities to foster camaraderie and collaboration, encouraging mutual respect and understanding among all team members.

Continuous Training and Development:

Provide ongoing training sessions and workshops to familiarize the team with any specific tools, technologies, or methodologies unique to the startup's operations.

Encourage skill development and knowledge sharing within the team, promoting a culture of continuous learning and professional growth.

Regular Performance Monitoring and Feedback:

Implement a structured performance monitoring system that includes regular assessments and feedback mechanisms to evaluate the extended team's progress and identify areas for improvement.

Offer constructive feedback and recognition for achievements, fostering a culture of accountability, motivation, and continuous improvement.


In the rapidly evolving world of tech startups, the incorporation of extended development teams represents a pivotal strategic move. By leveraging external talent, startups gain access to specialized skills, enhanced scalability, and accelerated product development.

 This approach not only fosters innovation and maintains agility but also enables startups to optimize resource allocation, streamline operations, and navigate the complexities of the competitive tech landscape, thereby establishing a robust foundation for sustained growth and long-term success.